Required Documents

Before your start date with ESI, we need to gather some forms from you. The good news—there's no guesswork as to which ones are required for your position. Complete this brief survey, and we'll let you know which forms you need to provide:

 


Will your position be at a school district (e.g., Unified, Union, Elementary or Charter)?

What type of position will you be applying for with ESI?

Were you born on/before January 1, 1957?

Will you be a school nurse?

Will your position include athletic coaching duties?

Is the coaching position for high school or middle school sports?

Is the position for a head varsity coach?

Below is a list of documents that are required for your employment with ESI.

Documents may be submitted by:

Your recommending district may have some of these documents on file.

Here are the documents you need to provide:

IVP Fingerprint Clearance Card

  • All employees must provide ESI with a current IVP Fingerprint Clearance Card or an IVP Fingerprint Clearance Card application confirmation before working.
  • ESI employees applying for a Fingerprint Clearance Card for the first time will be required to apply for the IVP Fingerprint Clearance Card.
  • Please review ESI's Policy for Fingerprinting. If you do not have an IVP Fingerprint Clearance Card, please contact ESI and we can send you an IVP Fingerprint Card application packet.

Certification

  • All employees working in a Certified position must provide ESI with a current Teaching / Substitute / Administrative Certificate before working.
  • A copy of your certificate may be on file with your recommending district. If not, you can request a copy from the Arizona Department of Education at www.azed.gov or by calling 602-542-4367.

MMR Immunization Record

  • If you were born on/after January 1, 1957, please provide your MMR Immunization Record.
  • You may elect not to provide your MMR Immunization Record due to your beliefs, religious preferences, or any other undisclosed reason. In the event of an outbreak, you will be sent home and cannot return to work until the quarantine is lifted.
  • Employees born before January 1, 1957 are considered naturally immune and are not required to provide proof of MMR Immunization.

School Nurse Documents

  • Current Registered Nursing (RN) License

Head Varsity Coach Documents*

  • Arizona Teaching Certificate or Arizona Coaching Certificate
  • Concussion in Sports Training (proof)
  • AACCA Safety Certificate (proof) - Spirit Line Coaches only
  • NFHS Spirit Rules (proof) - Spirit Line Coaches only
or
  • NFHS Fundamentals of Coaching Training (proof)
  • Current First Aid & CPR Card
  • Concussion in Sports Training (proof)
  • Sport specific course or teaching sport skills (proof)
  • AACCA Safety Certificate (proof) - Spirit Line Coaches only
  • NFHS Spirit Rules (proof) - Spirit Line Coaches only
* You will be notified if your district requires further certification in addition to what ESI requires.

Junior Varsity/Freshman & Assistant Coach Documents*

  • Fundamentals of Coaching Training (proof) or Teaching Certificate
  • Concussion in Sports Training (proof)
  • AACCA Safety Certificate (proof) - Spirit Line Coaches only
  • NFHS Spirit Rules (proof) - Spirit Line Coaches only
* You will be notified if your district requires further certification in addition to what ESI requires.

Employment Eligibility Verification (E-Verify) Documents

  • Employment Eligibility Verification (E-Verify) Documents
  • See list of acceptable E-Verify documents.
  • After your documents have been verified by your recommending district, district personnel may send them to ESI on your behalf, or you can send them directly to ESI using the methods described in the instructions above.
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