Before your start date with ESI, we need to gather some documents from you. The good news—there's no guesswork as to which ones are required for your position. Complete this brief survey, and we'll let you know which documents you need to provide:
Will your position be at a school district (e.g., Unified, Union, Elementary or Charter)?
What type of position will you be applying for with ESI?
Were you born on/before January 1, 1957?
Will you have bus driver duties?
Will you be a school nurse?
Will your position include athletic coaching duties?
Is the coaching position for high school or middle school sports?
Is the position for a head varsity coach?
Below is a list of documents that are required for your employment with ESI.
Employment Eligibility Verification (E-Verify) Documents
- E-Verify documents must be presented in person to ESI personnel or in person to authorized district personnel (district permitting). They will not be accepted via email, upload or text.
- See list of acceptable E-Verify documents.
The following documents may be submitted by scanning or taking a smartphone photo and:
- Uploading legible copies via our secure website or
- Emailing them to documents@esiaz.us
- Texting them to 480-719-3271
If you are transitioning to ESI from a school district, you may be able to obtain a copy of the following documents from the district. As the employee, it is your responsibility to provide them to ESI.
IVP Fingerprint Clearance Card
- All employees must provide ESI with a current IVP Fingerprint Clearance Card or an IVP Fingerprint Clearance Card application confirmation before working.
- ESI employees applying for a Fingerprint Clearance Card for the first time are required to apply for the IVP Fingerprint Clearance Card (Level 1 is not an acceptable card).
- Please review ESI's Policy for Fingerprinting. If you do not have an IVP Fingerprint Clearance Card, please contact ESI to request a guide with instructions for an electronic application or to be sent a paper application packet in the mail.
Certification
- All employees working in a Certified position must provide ESI with a current Teaching / Substitute / Administrative Certificate before working.
- To obtain a copy of your certificate or apply for a certificate or renewal, contact the Arizona Department of Education at www.azed.gov or by calling 602-542-4367.
MMR Immunization Record
- If you were born on/after January 1, 1957, please provide your MMR Immunization Record.
- Employees born before January 1, 1957 are considered naturally immune and are not required to provide proof of MMR Immunization.
- You may elect not to provide your MMR immunization record due to your beliefs, religious preferences, or any other undisclosed reason. However, in the event of an outbreak, you will be sent home and/or not permitted to work until the quarantine is lifted or until you provide proof of immunity. During this time, you will not receive compensation for missed work.
Bus Driver Documents
- Department of Transportation Physical Exam
- Commercial Driver's License (Class "B" with Passenger (P), School Bus (S), and Air Brake (A) endorsements)
- CPR card
- First Aide Card
School Nurse Documents
- Current Registered Nursing (RN) License
Head Varsity Coach Documents*
- Arizona Teaching Certificate or Arizona Coaching Certificate
- Concussion in Sports Training (proof)
- AACCA Safety Certificate (proof) - Spirit Line Coaches only
- NFHS Spirit Rules (proof) - Spirit Line Coaches only
or
- NFHS Fundamentals of Coaching Training (proof)
- Current First Aid & CPR Card
- Concussion in Sports Training (proof)
- Sport specific course or teaching sport skills (proof)
- AACCA Safety Certificate (proof) - Spirit Line Coaches only
- NFHS Spirit Rules (proof) - Spirit Line Coaches only
* You will be notified if your district requires further certification in addition to what ESI requires.
Junior Varsity/Freshman & Assistant Coach Documents*
- Fundamentals of Coaching Training (proof) or Teaching Certificate
- Concussion in Sports Training (proof)
- AACCA Safety Certificate (proof) - Spirit Line Coaches only
- NFHS Spirit Rules (proof) - Spirit Line Coaches only
* You will be notified if your district requires further certification in addition to what ESI requires.